Dr. Jerome R. Brockway, Supt. Mary Ann Wayman, Treas.
William Hill from Ashtabula County Educational Service Center was administered the Oath of Office. He will fill the unexpired term of Lester Marrison.
The meeting of the Ashtabula County Joint Vocational School Board of Education was called to order by President Mr. Brashear on Monday, July 12, 2010 at 7:29 p.m. in the board room in “B” building of the vocational school.
Present: Ed Brashear, Alfred De Cato, William Hill, Michael Kennedy, Barbara Klingensmith, Harlan Waid, Supt. Brockway, Treasurer Wayman, and several administrators.
Absent: Janine Trebuchon-Wertz
Items Presented:
A. Pledge of Allegiance.
B. Dr. Brockway said item D – election of President was not necessary as per 1968 OAG Opinion No. 113. He said the Vice-President automatically becomes President. Mr. Brashear assumed the Presidency.
C. Mrs. Klingensmith was elected Vice-President after being nominated by Dr. Waid. Mrs. Klingensmith read the Oath of Office for Vice-President.
D. Routine items of business such as minutes, financial reports, and acknowledgement of enclosed bills were approved.
E. The Board voted to approve the final figure for the Temporary Appropriations for FY2011 in the amount of $5,796,746.68. Temporary Appropriations were approved on June 21, 2010 as a percentage of FY2010 expenditures.
F. The Board voted to approve the following advances for FY2011:
1. Advance $30,000.00 to VEPD Adult Grant FY10 (524-9116) from the General Fund (001).
2. Advance $65,000.00 to VEPD Secondary Grant FY10 (524-9114) from the General Fund (001).
G. The Board voted to approve the SM-2 for the fourth quarter of FY2010.
H. The Board voted to approve the following personnel items: issue a one-year, 181 day contract for the 2010-2011 school year to Tracy Sprague, as Full-Time In-School Suspension Monitor, beginning August 23, 2010 to June 2, 2011 on an as-needed basis, as scheduled by the Superintendent, at Step 12 of the Miscellaneous Services on the Non-Certified Staff Salary Schedule, in accordance with ORC 3319.11(1); issue Kimberly Britton a 179 day contract as Full-Time Aide for the Welcome Center for the 2010-2011 school year, beginning August 23, 2010 to June 1, 2011 on an as-needed basis, as scheduled by the Superintendent, not to exceed 6.5 hours at Step 4 of the Miscellaneous Services on the Non-Certified Staff Salary Schedule, in accordance with ORC 3319.11(1); issue Stacey Parker a one year, 181 day contract for the 2010-2011 school year as Full-Time Aide for Assessment beginning August 23, 2010 to June 2, 2011 on an as-needed basis, as scheduled by the Superintendent, not exceed 6.5 hours per day at Step 2 of the Miscellaneous Services on the Non-Certified Staff Salary Schedule, in accordance with ORC 3319.11(1); issue Jackie Peck and Bethany Cox contracts as Aides for Special Education for the 2010-2011 school year, on an as-needed basis, as scheduled by the Superintendent , at $11.97 per hour, in accordance with ORC 3319.11(1).
I. The Board voted to approve the following personnel items: issue extended service contracts to Thomas Rutledge for 20 days and Gerry Allen for 5 days in accordance with ORC 3319.11(1) for the 2010-2011 school year and according to the salary schedule; issue Cheryl Bornino a supplemental contract for the 2010-2011 school year, not to exceed 12.25 hours at $21.38 per hour, for curriculum alignment, in accordance with ORC 3319.11(1); issue Linda Paulus, Tina Teter and Collette Drugovich contracts for Summer Extended Service for the 2010-2011 school year, not to exceed 30 hours, on an as-needed basis, as per the teachers negotiated agreement, at $21.38 per hour in accordance with ORC 3319.11(1).
J. The Board voted to approve the following personnel items: issue five Workforce Development contracts for 2010-2011, on an as-needed basis, as scheduled by the Superintendent not to exceed the hours listed on the contracts, at $17.50 per hour pending proper certification and sufficient student enrollment, in accordance with ORC 3319.11(1); issue six ABLE/ESOL contracts for FY2011 grant year from August 1, 2010 to June 30, 2011, on an as-needed basis, as scheduled by the Superintendent, up to and not to exceed 1,000 hours at $20.00 per hour with Ashtabula Area City Schools, in accordance with ORC 3319.11(1); issue four Key Opportunities Instructor contracts from July 13, 2010 to June 30, 2011 pending approval of the Key Opportunities contract with Ashtabula County Department of Job & Family Services, on an as-needed basis, as scheduled by the Superintendent, up to and not to exceed the hours listed on the contracts, at $17.50 per hour, in accordance with ORC 3319.11(1); issue three Youth Opportunities Instructor contracts beginning July 13, 2010 through December 31, 2010 up to and not to exceed the hours listed on the contracts, on an as-needed basis, as scheduled by the Superintendent, at $17.50 per hour, in accordance with ORC 3319.11(1).
K. The Board voted to issue the following contracts as Youth Club Coordinators for the 2010-2011 school year as per the negotiated agreement, and in accordance with ORC 3319.11(1): Jeffrey Stuyvesant-FFA Advisor, Kevin Orvos-SkillsUSA Co-Advisor, Suzanne Pratt-SkillsUSA Co-Advisor, Marianne Gullo-Business Professionals of America Advisor, Tiffanee Seames, National Honor Society Advisor, Ted Sarbiewski-FCCLA Advisor.
L. The Board voted to approve a salary adjustment to the following certificated staff personnel due to the completion of the required coursework for the 2010-2011 school year as per the negotiated agreement: William Olin - from Class I, Step 14 to Class III, Step 14.
M. The Board voted to approve severance pay for James Pabody in the amount of $2,871.66.
N. The Board voted to accept the following donation with a letter of appreciation to be forwarded:
1. Briggs & Stratton has donated 12 small engines to be used for student training and instruction in the Power Equipment Technology program.
O. The Board voted to enter into a renewal contract with the Ashtabula County Department of Job and Family Services to offer the Key Opportunities Program July 1, 2010 to June 30, 2011 pending approval by the Ashtabula County Board of Commissioners.
P. The Board voted to authorize the Superintendent to enter into a service agreement between the Ashtabula County Sheriff’s Program and the ACJVS to offer ABLE Services at the Ashtabula County Jail July 1, 2010 to June 30, 2011.
Q. The Board voted to authorize the Superintendent to enter into a service agreement between Buckeye Local Schools and the ACJVS for ABLE/ESOL participation for 2010-2011.
R. The Board voted to approve authorization to enter into an agreement with the Ohio Bureau of Workers’ Compensation to act as the Safety Council of Ashtabula County for FY11. Tina Ray explained what Safety Council was and that we administer the program.
S. The Board voted to enter into an agreement with the following to provide work experience for Youth Opportunities students. Funds will be provided through the Youth Opportunities grant: Sigma Corporation.
T. The Board voted to approve the milk and bakery quotes for the 2010-2011 school year and award Meadow Brook Dairy the milk and dairy products bid and Nickles Bakery the bakery products bid.
U. The Board voted to approve the student lunch price of $2.90; the reduced lunch price of $.40; and the milk price of $.50 per ½ pint. These prices were in effect last school year and have not increased for this year.
V. The Board voted to approve and adopt the 2010-2011 Student/Parent Handbook. The handbook was available at the meeting as there are only minor changes that have been made from the previous handbook, such as changes to the calendar and dress code.
W. The Board voted to approve the usage of several calculators and miscellaneous office furniture by the Ashtabula County Fair Board during the 2010 Fair.
X. The Board voted to approve the resolution and authorize the Superintendent to enter into a contract with the Ohio Schools Council’s Cooperative Purchasing program for 2010-2011.
Y. The Board had the second reading of a new policy regarding graduation requirements for students and approved the new policy.
Z. Mr. Whipple reported that we will hold Information Day for Juniors and Seniors on August 8, 2010. We have been doing this for 10 years. It is meant to keep incoming students connected to us over the summer so they do not change their minds about attending. After a few years we started to invite returning students to the event. This event in early August allows us to take care of forms and paperwork for the first week of school. Everyone volunteers for this Sunday afternoon event. The students get photos done for their ID badges, complete payment plans, pick up packets, and they can complete forms at the event if they want. He said about half the students show up. Mr. Whipple passed out postcards that will be sent to students telling them about the day. We also serve popcorn and slushies. Friends and families are invited, and it is a very successful event.
AA. A handout was given for Summer School. We had two sessions this year with 149 student attending, which was less than last year. We usually have over 200 students attend. We had 126 unduplicated students attend. We hold Summer School mostly for our students to get credits. Forty-one of our students took advantage this year. The handout was by home school and by subject. Students attend 60 hours for make-up credit and 120 hours for a full credit. It was held 4 hours per day for 5 days per week for 3 weeks for each session.
BB. LPN Graduation will be held on August 1, 2010 at 2:00 p.m. in the cafeteria and should last for about an hour. Dr. Brockway said this is a nice ceremony which is well attended. He said students appreciate it if Board members attend.
CC. Tina Ray said she received the North Central Association certificate in the mail today. We are certified for 5 years, unconditionally. We need this certification for Title IV funding for financial aid. She said we had three site visits and a lot of time and effort was put into this.
DD. The Buehrer Group put together a schedule for the VRP and Buildings and Grounds building. This project will be $1,646,760 with a timeline of completion of August 1, 2011. The Board will need to authorize bids, plans, etc. A design meeting took place with staff. They were very appreciative of being able to meet the requirements of the program. The new building will be closer to “A” building.
EE. The meeting was adjourned at 8:02 p.m. with the next regular meeting to be held on Monday, August 16, 2010 beginning at 7:30 p.m. in the board room.
